Internship - Legal Administration and Data Entry

Emirates Nature is a UAE environmental non-governmental charity, established in 2001 under the Honorary Founder and President H.H. Sheikh Hamdan bin Zayed Al Nahyan as a legacy of the late Sheikh Zayed’s vision for the United Arab Emirates. HH Sheikh Hamdan bin Zayed Al Nahyan is the Ruler’s representative in the Al Dhafra Region and Chairman of Environmental Agency – Abu Dhabi (EAD) Board of Directors.

We operate with offices in Abu Dhabi, Dubai and Fujairah and are governed by a local board of directors.

Emirates Nature works in association with WWF, one of the world’s largest and most respected independent conservation organizations. Emirates Nature-WWF has been active in the UAE for two decades and is renowned for its commitment to biodiversity conservation, habitat protection, sustainable development, and community engagement. Some of our flagship projects include marine conservation initiatives to protect coral reefs and marine species, wildlife conservation programs focusing on endangered species such as Arabian oryx and sea turtles, habitat restoration projects in critical ecosystems, and sustainable development initiatives aimed at mitigating climate change impacts and promoting eco-friendly practices across various sectors.

It is our organizational objective to ensure a high performing workforce within our offices with highly efficient, skilled members all of whom will be unilaterally focused on supporting and delivering conservation activities to our stakeholders within the UAE.

The organization is seeking a detail-oriented Internship - Legal Administration and Data Entry to join our team. The successful candidate will coordinate with relevant unit members to collect and submit all required data onto the national register of ministries and handle the submission of non-objection certificate requests, permits, and approvals through local authorities' service platforms such as Tamm. This role involves submitting requests in line with regulatory requirements, providing regular reports to ministries and local authorities as needed, and leading the process of updating agreement statuses, organizing legal documents, and scheduling meetings. Proficiency in English and Arabic, along with excellent communication skills, is essential.

1. Data Compilation and Submission:

• Collaborate with internal team members to gather required data.
• Compile and submit data for reporting or for requesting approvals, NOCs, or permits from relevant ministries or local authorities.
• Utilize service platforms such as Tamm to process submissions efficiently.
• Ensure all submissions are accurate, complete, and comply with relevant regulatory requirements and guidelines.

2. Reporting:

• Generate and provide regular reports to ministries and local authorities upon request.
• Assist in preparing statistical and analytical reports to support organizational objectives.

3. Communication:

• Correspond with ministries and local authorities regarding data submissions and request statuses.
• Communicate effectively with internal and external stakeholders in both English and Arabic when needed.
• Schedule and conduct weekly meetings with Legal Counsel to provide updates on progress and status.
  • Prepare weekly meeting agendas outlining discussion points.
  • Prepare weekly progress reports summarizing completed and ongoing tasks.
  • Document meeting minutes, capturing discussions, decisions, and action items.
• Schedule meetings with internal and external stakeholders as needed.
  • Prepare meeting agendas outlining discussion points.

4. Compliance and Data Integrity:

• Adhere to data privacy and confidentiality policies.
• Maintain data integrity through regular verification and updates.
• Stay informed about updates to regulations and guidelines related to data submission and reporting.

5. Legal Coordination and Meeting Management:

• Lead the process of updating the statuses of agreements using Monday.com boards or Excel sheets.
• Save and organize agreements (including internal versions, external versions, and execution versions) within their respective online folders such as Box.
• Share the saved agreements with the relevant team members when needed.
• Update KYC statuses on Monday.com, Excel or via email after Legal Counsel review.
• Conduct minutes of meetings for every legal meeting and share them with internal or external stakeholders.

1. Work Experience:

• Ideally 1 year of experience in a related field, such as legal coordination, contract management, or compliance.

2. Language Skills:

• Proficiency in both English and Arabic (written and spoken) with the ability to understand and interpret legal documents in both languages.

3. Technical Skills:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with project management tools like monday.com.
• Knowledge of online document storage systems such as Box.
• Familiarity with data entry software and databases is a plus.

4. Soft Skills:

• Exceptional attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Proactive and able to take initiative.
• Confidentiality and professionalism in handling sensitive information.

5. Other Requirements:

• Ability to work independently and as part of a team.
• Eagerness to learn and adapt to new systems and processes.

Bachelor’s degree in Law (LLB)

Emirates Nature-WWF Focus: Acts as a member of Emirates Nature-WWF, placing higher priority on Emirates Nature-WWF goals than own goals and anticipating the effects of own area’s actions on others to ensure holistic Emirates Nature-WWF outcomes.

Delivering Quality Outcomes: Establishes stretch goals, plans, using best judgment and takes responsibility for planning to and delivering on outcomes.

Building Working Relationships: Builds collaborative relationships.

Communicating Effectively: Uses appropriate means of communication to convey messages, seeks input from others and ensures understanding.

Managing Resources: Makes the right judgments based on financial and resource availability.

• Internal: Works with all units within the organization.
• External: Works with local government agencies and regulators.

Emirates Nature-WWF is an equal opportunity employer. We welcome diversity in the workplace and offer a flexible and diverse place of employment.

Emirates Nature-WWF staff participate wholeheartedly in general activities and events that require the full support and participation of all staff members, whether the focus of any particular event or activity has any bearing on the job description and assigned project objectives and activities.

Please send your application consisting of a cover letter explaining why you are the right candidate to work with EN-WWF and your CV with the subject ‘Internship - Legal Administration and Data Entry’ ’ to the attention of Ms Magdalena Tayoun on [email protected] before 30th November 2024.

Emirates Nature-WWF reserves the right to appoint a candidate prior to this date.